Executive Assistant

Altana AI

Altana AI

London, UK
Posted on Wednesday, June 26, 2024

Altana provides the world’s only dynamic, intelligent map of the global supply chain - the Altana Atlas - using AI and machine learning models to connect with and learn from massive sets of public and private data. Through the Atlas, companies and governments can understand the distant origins of products well beyond their own direct suppliers; discover trading relationships and national security risks deep in their networks; measure labor and environmental impacts; identify related risks and opportunities; ensure effective compliance and enforcement with trade requirements; and collaborate to manage all of it.

We have built a fundamental understanding of how the world’s economy works, and the implications for global resiliency, sustainability and opportunity are enormous. Backed by leading investors and used by the world’s most important organizations (Maersk, US Customs and Border Protection, Boston Scientific, and more), Altana’s mission is to power a new era of globalization organized around trusted supply chain networks.

This is a lofty mission, and our success depends on building a diverse, global team and creating an environment in which they can thrive. We operate in accordance with our values: we focus on value creation, not capture; we foster diversity and embrace difference; we embrace reality; we get things done; we amaze our clients. When you join Altana, you’ll be joining a vibrant, collaborative team working together to solve complex problems with the potential for global societal impact.

The Opportunity at Altana

We are seeking an Executive Assistant to provide comprehensive support to our London-based Commercial leadership and support our London Office operations. In this role, you will oversee day-to-day operations, offering administrative and programmatic assistance to enhance time management, information flow, and decision-making processes. The person in this role will be a trusted partner and have the ability to exercise good judgment in a diversity of situations, with strong planning and organizational skills, and the ability to maintain balance among multiple priorities.

Your Responsibilities

  • Planning Complex Meetings; you will plan internal and external meetings across multiple timezones and geographies. You will ensure customer meetings are managed, handled professionally and will persistently chase down the right POCs to align on scheduling.
  • Manage the Head of Enterprise's calendar with meticulous detail, utilizing a collaborative approach to deconflict and prioritize critical engagements. Partial scheduling support for other Commercial leaders.
  • Proactively manage executive travel, including itinerary planning, stakeholder outreach, and calendaring, while coordinating logistics, meals, and events, encompassing dinners and other engagements. Additionally, handle the filing and management of expenses, ensuring accurate and timely submission of expense reports
  • Partner with external partners and act as the primary point of contact in London for on-site guests, as well as manage office operations for the office.

About You

  • 1+ years of related Executive Assistant experience supporting leaders of high-growth organization
  • Strong understanding of business cycles, including willingness to work non-standard hours as needed
  • Highly organised and has the ability to prioritize a variety of tasks with rigorous follow-through
  • Exceptional interpersonal and communication skills both verbal and written; proven experience interacting with a wide range of stakeholders.
  • Great at building relationships, facilitating, and treating everyone with respect while still enforcing priorities
  • Advanced proficiency with the following software: Google Suite, Slack, MS Office (Word, Excel, PowerPoint, Outlook) and Apple products

This role is based in London and candidates must be within commuting distance from our Holborn office. Candidates should expect to be in the office at a minimum of 4 days a week.

Why it’s great to work at Altana

  • We love to collaborate, and we win as a team!
  • We are committed to engineering excellence
  • We value personal and professional development
  • We learn from diverse backgrounds and perspectives
  • We impact the world, from enabling developing countries to identifying drug traffickers

At Altana, we believe that a diverse workforce enables greater creativity, performance, and adaptability. We’re proud to be an equal opportunity employer and welcome you to join us as you are. Our employment opportunities and decisions are based on business needs and individual qualifications, without regard to race, color, religious creed, national origin, ancestry, age, physical or mental disability, medical condition, marital status, sexual orientation, gender identity or expression, genetic information, family care or medical leave status, military or veteran status, or any other characteristic protected by the laws or regulations in the areas in which we operate. We prohibit discrimination and harassment of any type, in any situation.