Head of Procure to Pay



New York, NY, USA
Posted on Friday, December 29, 2023

The worldwide data management software market is massive (According to IDC, the data management software market is forecast to be $94 billion in 2023 growing to approximately $153 billion in 2027, representing a 13% compound annual growth rate). At MongoDB we are transforming industries and empowering developers to build amazing apps that people use every day. We are the leading developer data platform and the first database provider to IPO in over 20 years. Join our team and be at the forefront of innovation and creativity.
MongoDB continues to grow incredibly fast. This is the perfect opportunity to have a positive impact at a hyper-growth company.

MongoDB is looking for a seasoned Procure to Pay leader who will spearhead the integration of comprehensive Procure to Pay processes, unifying Procurement, Travel, and Accounts Payable into a cohesive global function.This role will report to Senior Leadership within the Accounting and Finance Organization and requires a strategic thinker, but also someone who is prepared to “roll up their sleeves” and be excited to create and build this brand new function. Collaboration with key stakeholders is fundamental to the success of this role. The ideal candidate will have a strong background in finance, procurement, and a proven track record of implementing best practices to enhance operational efficiency. This role requires someone who can build, scale, and adapt our processes to support our organizations rapid growth.

This role is based in New York.

Key Responsibilities:

Comprehensive Procure to Pay Integration:

Lead the strategic integration of Procurement, Travel, and Accounts Payable into a unified Procure to Pay function to build a world class function that supports MongoDB’s scale.

  • Develop and implement standardized processes to enhance efficiency and consistency across the organization
  • Engage and partner with internal customers across various departments, understanding their procurement, travel and payment needs, and ensuring a streamlined procurement request and approval process
  • Support the audit process by taking ownership of Procure to Pay cycle requests, ensuring thorough and timely responses to audit inquiries and maintaining organized documentation for audit trails

Enhanced Controls Framework:

Embed a focus on ensuring a reduction of financial statement risk and fostering a mature controls environment within the Procure to Pay function.

  • Improve, maintain and evolve a robust internal controls framework as the company continues to grow and scale
  • Ensuring that controls are designed not only to mitigate risks but also to support the overall integrity of financial reporting
  • Document control procedures and policies clearly. Regularly update them to reflect changes in business processes, regulations, or organizational structure
  • Foster a culture of accountability and awareness regarding the impact of individual actions on the overall control environment
  • Regularly assess and enhance internal controls, working with cross-functional teams to address control deficiencies identified

Strategic Procurement:

Work closely with the Procurement leader to align, develop and execute procurement strategies aligned with organizational goals.

  • Lead cross-functional teams in identifying, evaluating, and selecting suppliers
  • Negotiate and manage supplier contracts to ensure favorable terms and conditions
  • Ensure synergy between procurement practices and Travel policies to optimize travel-related spending
  • Ensure sustainable and ethical sourcing practices are embedded in procurement processes

Vendor Management:

Oversee vendor management strategies in collaboration with the Procurement and Accounts Payable leaders.

  • Establish and maintain strong relationships with key vendors
  • Monitor vendor performance and conduct regular reviews to ensure adherence to service level agreements
  • Identify opportunities for cost savings and process improvements
  • Align vendor relationships with sustainability goals ensuring global compliance
  • Work closely with Legal and Security to ensure that vendor reviews are complete and timely

Process Optimization:

Implement best practices to streamline the end-to-end Procure to Pay process.

  • Identify and lead process improvement initiatives to enhance efficiency and reduce costs ensuring consistency across Procurement, Travel and Accounts Payable
  • Leverage and optimize end to end PTP processes in partnership with our technical and program teams across our systems - Coupa, Conga, Graphite and NetSuite including Navan & Concur (for T&E), ensuring seamless operations
  • Ensure compliance with internal policies and external regulations

Financial Analysis, Data Analytics and KPI Development:

Lead reporting and analytics initiatives within the P2P domain, generating insightful reports and dashboards to monitor performance, identify trends, and support data-driven decision-making aligned with MongoDB’s financial and operational goals.

  • Develop and monitor meaningful KPIs in conjunction with Procurement, Travel and Accounts Payable leaders to measure the effectiveness and efficiency of the Procure to Pay processes
  • Conduct financial analysis related to procurement, travel, and accounts payable activities
  • Prepare and enable consistent auditable and assured reporting of value chain ESG Metrics
  • Collaborate with broader finance teams to ensure accurate and transparent financial reporting
  • Develop and track KPIs related to financial statement accuracy and the effectiveness of internal controls

Team Leadership:

Build and lead the newly formed Procure to Pay department, fostering a culture that values operational excellence.

  • Collaborate with existing leaders in Procurement, Travel, and Accounts Payable to drive and foster a cohesive, results-oriented team culture
  • Provide mentorship, guidance, and professional development opportunities for team members


  • Bachelor’s degree in Finance, Business Administration, or related field preferably within technology-centric organizations
  • Minimum of 15 years of progressive experience in indirect procurement and finance, with at least 5 years in a leadership role
  • Direct experience managing end to end Procure to Pay processes and strong understanding and proven track record of industry best practices
  • Proven experience in negotiating and managing supplier contracts including complex cloud contract and partnership relationship management experience
  • Excellent leadership and people management skills
  • Exceptional analytical and problem-solving abilities
  • Strong communication and interpersonal skills

This role calls for individuals who are not just capable professionals but enthusiastic contributors, proactive communicators, and visionary leaders, ready to shape and elevate the operational landscape of our organization. You might excel in this role if:

You're a Dynamic Self-Starter:

  • You thrive in dynamic, fast-paced environments and possess a natural enthusiasm for taking initiative
  • Comfortable leading multiple projects, you believe in taking ownership of your work, emphasizing that a job well-done is the only acceptable outcome

You Crave New Challenges:

  • While you may not have all the answers initially, you find the process of problem-solving invigorating
  • Challenges that demand a multidimensional approach excite you, and you embrace the opportunity to learn and grow in the face of novel issues

Exceptional Team Player:

  • Your communication skills are a standout feature, allowing you to articulate complex concepts effortlessly in various formats
  • Recognizing the importance of keeping everyone informed, you proactively maintain open lines of communication; your commitment to intellectual honesty sets you apart

World-Class Leadership:

  • Your leadership style extends beyond personal success; you actively mentor others, contribute to setting agendas, and resolve company-wide challenges
  • Identifying opportunities for cross-functional collaboration, you willingly step into leadership roles and inspire others to achieve elevated levels of quality and performance

Innovative Builder:

  • Beyond embracing the opportunity to impact company operations, you revel in it, considering yourself a builder at heart
  • You understand that a company's strength lies in its foundation, and your passion lies in constructing robust systems and processes from the ground up

To drive the personal growth and business impact of our employees, we’re committed to developing a supportive and enriching culture for everyone. From employee affinity groups, to fertility assistance and a generous parental leave policy, we value our employees’ wellbeing and want to support them along every step of their professional and personal journeys. Learn more about what it’s like to work at MongoDB, and help us make an impact on the world!

MongoDB is an equal opportunities employer.

MongoDB’s base salary range for this role is posted below. Compensation at the time of offer is unique to each candidate and based on a variety of factors such as skill set, experience, qualifications, and work location. Salary is one part of MongoDB’s total compensation and benefits package. Other benefits for eligible employees may include: equity, participation in the employee stock purchase program, flexible paid time off, 20 weeks fully-paid gender-neutral parental leave, fertility and adoption assistance, 401(k) plan, mental health counseling, access to transgender-inclusive health insurance coverage, and health benefits offerings. Please note, the base salary range listed below and the benefits in this paragraph are only applicable to U.S.-based candidates.

MongoDB’s base salary range for this role in the U.S. is:
$106,000$209,000 USD