Procure to Pay Optimization Manager

MongoDB

MongoDB

Dublin, Ireland
Posted on Tuesday, January 9, 2024

The worldwide data management software market is massive (According to IDC, the data management software market is forecast to be $94 billion in 2023 growing to approximately $153 billion in 2027, representing a 13% compound annual growth rate). At MongoDB we are transforming industries and empowering developers to build amazing apps that people use every day. We are the leading developer data platform and the first database provider to IPO in over 20 years. Join our team and be at the forefront of innovation and creativity.

MongoDB continues to grow incredibly fast. This is the perfect opportunity to have a positive impact at a hyper-growth company.

MongoDB is looking for a P2P Operations Manager to support our growing company's needs. This role requires a strategic thinker, but also someone who is prepared to “roll up their sleeves” and be excited to create a brand new position. The role also requires interaction across the organization, globally and someone with strong communication skills both verbally and written. This role will be reporting to the Head of Procure to Pay. By joining the MongoDB P2P team you will be gaining an enormous amount of experience while accelerating your career.

Location: Dublin, Ireland

Key Responsibilities:

Process Optimization & Continuous Process Improvement:

  • Collaborate with business leaders to provide data-driven recommendations and insights, empowering them to make informed decisions
  • Lead process optimization initiatives within the Procure-to-Pay cycle, focusing on enhancing efficiency and reducing operational costs
  • Foster a culture of continuous improvement within the P2P function, encouraging team members to propose and implement innovative ideas for process enhancement
  • Conduct thorough process reviews, mapping out existing workflows and identifying inefficiencies or bottlenecks
  • Develop and implement process improvement strategies, leveraging industry best practices and innovative solutions to streamline P2P processes
  • Collaborate cross-functionally to standardize and automate processes where feasible, ensuring alignment with industry standards and compliance regulations
  • Continuously monitor and evaluate the effectiveness of implemented changes, iterating as necessary to achieve optimal P2P efficiency and effectiveness
  • Drive innovation in P2P processes by exploring emerging technologies, tools, or methodologies that could enhance efficiency, accuracy, and agility
  • Assess and analyze the current end-to-end P2P process, identifying areas for improvement and optimization
  • Develop strategies and initiatives to streamline workflows, reduce costs, and enhance efficiency within the P2P cycle

Documentation:

  • Develop and maintain P2P comprehensive process documentation, ensuring clarity, and consistency
  • Create detailed process documentation that serves as a foundational guide, ensuring operational continuity
  • Ensure adherence to industry standards and regulatory requirements by maintaining updated process documentation, serving as a critical tool for P2P operations
  • Lead the regular review and updating of process documentation, integrating best practices and innovative solutions into P2P workflows to drive continuous improvement

Data Monitoring & Performance Analytics:

  • Establish data tracking mechanisms to continuously monitor the performance of P2P processes, identifying trends, anomalies, and areas for improvement
  • Develop dashboards and reports using data analytics tools to visualize key metrics and performance indicators, providing actionable insights for informed decision-making
  • Use data-driven insights to identify optimization opportunities, cost-saving measures, and process enhancements within the P2P cycle
  • Collaborate with cross-functional teams to translate data insights into actionable strategies, driving continuous improvement and informed decision-making
  • Proactively identify emerging trends or potential issues through data analysis, proposing preemptive solutions to maintain process efficiency
  • Regularly audit and validate data integrity, ensuring accuracy and reliability in reporting and analysis

Stakeholder Management & Cross-Functional Collaboration:

  • Engage with key stakeholders across departments, including procurement, finance, and operational teams, to understand their needs and align P2P strategies with organizational objectives
  • Act as a liaison between stakeholders and the P2P function, ensuring effective communication, gathering feedback, and addressing concerns to facilitate collaborative decision-making
  • Develop and maintain strong relationships with internal stakeholders and external partners, fostering a collaborative environment conducive to achieving mutual goals
  • Present updates, progress reports, and strategic plans to stakeholders, effectively communicating the impact of P2P optimization initiatives on organizational outcomes

Qualifications:

  • Educational Background:
    • Bachelor’s degree in Finance, Business Administration, or related field preferably within technology-centric organizations
  • Professional Experience:
    • 5 - 8 years of relevant professional experience in P2P optimization, procurement, accounts payable or related roles showcasing progressive responsibilities
    • Proven track record in implementing process improvements and optimizing P2P processes within global organizations with effective change management
    • Experience implementing new technologies to support processes on a global scale

  • Expertise:
    • Strong understanding of end-to-end P2P processes, including procurement, vendor management, accounts payable, and travel and expense management
    • Proficiencies in data analysis, leveraging metrics and key performance indicators to assess P2P performance and identify opportunities for improvement
    • Understanding of regulatory and compliance frameworks within P2P

  • Mindset:
    • Proactive mindset focused on continuous improvement, with a passion for seeking innovative solutions to optimize P2P efficiencies and effectiveness

  • Personal Attributes:
    • Strong organizational and operational skills
    • Highly articulate with excellent verbal and written communication skills
    • Think creatively, are highly driven, and skilled at creating structure in situations that are uncertain or ambiguous within a rapidly growing business
    • Demonstrated the ability to roll up your sleeves and work with team members, driving projects through to completion
    • Excellent leadership and people management skills
    • Exceptional analytical and problem-solving abilities
    • Strong communication and interpersonal skills

This role calls for individuals who are not just capable professionals but enthusiastic contributors, proactive communicators, and visionary leaders, ready to shape and elevate the operational landscape of our organization. You might excel in this role if:

You're a Dynamic Self-Starter:

  • You thrive in dynamic, fast-paced environments and possess a natural enthusiasm for taking initiative
  • Comfortable leading multiple projects, you believe in taking ownership of your work, emphasizing that a job well-done is the only acceptable outcome

You Crave New Challenges:

  • While you may not have all the answers initially, you find the process of problem-solving invigorating
  • Challenges that demand a multidimensional approach excite you, and you embrace the opportunity to learn and grow in the face of novel issues

Exceptional Team Player:

  • Your communication skills are a standout feature, allowing you to articulate complex concepts effortlessly in various formats
  • Recognizing the importance of keeping everyone informed, you proactively maintain open lines of communication; your commitment to intellectual honesty sets you apart

World-Class Leadership:

  • Your leadership style extends beyond personal success; you actively mentor others, contribute to setting agendas, and resolve company-wide challenges
  • Identifying opportunities for cross-functional collaboration, you willingly step into leadership roles and inspire others to achieve elevated levels of quality and performance

Innovative Builder:

  • Beyond embracing the opportunity to impact company operations, you revel in it, considering yourself a builder at heart
  • You understand that a company's strength lies in its foundation, and your passion lies in constructing robust systems and processes from the ground up

To drive the personal growth and business impact of our employees, we’re committed to developing a supportive and enriching culture for everyone. From employee affinity groups, to fertility assistance and a generous parental leave policy, we value our employees’ wellbeing and want to support them along every step of their professional and personal journeys. Learn more about what it’s like to work at MongoDB, and help us make an impact on the world!

MongoDB is an equal opportunities employer.