Senior Workplace Coordinator



Dublin, Ireland
Posted on Friday, June 7, 2024

The worldwide data management software market is massive (According to IDC, the worldwide database software market, which it refers to as the database management systems software market, was forecasted to be approximately $82 billion in 2023 growing to approximately $137 billion in 2027. This represents a 14% compound annual growth rate). At MongoDB we are transforming industries and empowering developers to build amazing apps that people use every day. We are the leading developer data platform and the first database provider to IPO in over 20 years. Join our team and be at the forefront of innovation and creativity.

MongoDB is seeking a Workplace Coordinator to support the Workplace team onsite in our Dublin headquarters. This is an in-office role due the nature of the role.

Job Responsibilities:

  • Ensure the office is a Great Place to Work, operated and maintained in a safe, professional, clean and cost-effective manner. “Own what you do” is a company core value
  • Employee Engagement & Experience: In partnership with workplace management, assist with planning and executing office-wide events and meetings, in addition to Workplace-sponsored initiatives (for example: Pride celebrations, Mental Health Awareness Week, Earth Day, etc.)
  • Proactively inspect the workplace conditions daily to ensure standards are maintained - Be obsessed with our Internal & External customers and earn their trust. Everything starts with serving the customer well
  • Work from reception when required
  • Monitor office and kitchen supplies inventory
  • Event management - including arranging catering, managing calendars for meeting rooms and booking meeting rooms and conference spaces when required.
  • Purchase Order management / budget management - ensure the workplace team is operating within budget
  • Physical security - manage the security access control system to make sure the system is up today for the visitor/employee. Running reports as required
  • Health & Safety - champion health and safety in the workplace by coordinating health and safety initiatives; supporting fire drills and employee H&S training onsite
  • Facilitate evacuation in case of an emergency and acting as first point of contact for emergency services
  • Support the life cycle of employees in the workplace: desk allocations, parking credits, lunch vouchers, new hire orientation, offboarding etc
  • Respond to, track, and action employee requests via our internal ticketing system
  • Work collaboratively with the local IT team on various ad hoc projects and events - we love collaborating and “Build Together” is a core value
  • Proactively engage with local leadership to ensure their team’s needs are being met
  • Partner with Employee Experience with on-boarding new employees and building office culture
  • Lead the day to day vendor management for cleaning services , food operations , repair and maintenance of plant & equipment and escalate any issues to the Regional Workplace Manager
  • For specifically assigned facility projects - support (and in some cases Lead) office improvements and buildout projects. This includes liaising with contractors, architects, engineers and specialty consultants, and monitoring these vendor relationships and performance
  • "Office barometer," excellent emotional intelligence to interpret issues in the workplace - Communicate with clarity and use simple, consistent and focused language because simple messages travel faster and are better understood by the organization

Job Requirements

  • 3+ years of Administration/Office Coordination/ Senior Hospitality, Events experience, degree qualified
  • Knowledge of customer service principles and practices as well as administrative and financial controls
  • Proficient user of technology as well as MS office applications. Experience with Google sheets , slides , docs etc
  • A positive attitude and the will to never stop learning & growing!

What does success in this role look like?

  • Positive feedback from your local office business leaders and stakeholders
  • Quantity of service provided, quality of delivery, and the quality of change produced as a result
  • Optimum office utilization - are the teams getting the most out of our office spaces and adapting to an activity-based work environment?
  • A thriving, vibrant, upbeat office culture

To drive the personal growth and business impact of our employees, we’re committed to developing a supportive and enriching culture for everyone. From employee affinity groups, to fertility assistance and a generous parental leave policy, we value our employees’ wellbeing and want to support them along every step of their professional and personal journeys. Learn more about what it’s like to work at MongoDB, and help us make an impact on the world!

MongoDB is committed to providing any necessary accommodations for individuals with disabilities within our application and interview process. To request an accommodation due to a disability, please inform your recruiter.

*MongoDB is an equal opportunities employer.*